kiteclubs.co.ukThe Complete After-School & Wraparound Care Platform for UK Schools & Providers
Replace paper registers, clunky spreadsheets, and clipboard chaos with a playful, multi-tenant safeguarding platform. Built for statutory KCSIE compliance, real-time attendance triage, and effortless parent communication.
Built for Both Sides of UK Extended Day Provision
From single-coach sports clubs to 30-school Multi-Academy Trusts, Kite Clubs meets each organization's specific procurement and safeguarding rules.
Wraparound Care & Breakfast Clubs
Designed for School Business Managers (SBM), Headteachers, and Designated Safeguarding Leads (DSL) running internal wraparound and holiday care.
- Official Purchase Order (PO) Invoicing: 30-day payment terms aligned with school financial cycles.
- Emergency Medical & Allergy Protocols: Instant instructor access to allergies, EpiPen notes, and asthma care plans.
- Parental Consents & Authorizations: Verified 4-digit pickup PINs, medical treatment waivers, and collection permissions.
- CPOMS-Style Incident Logging: Interactive body maps and safeguarding chronologies for Ofsted reviews.
Dance, Sports & STEM Academies
Designed for private after-school tutors, martial arts clubs, and activity providers renting school facilities or operating across local venues.
- Paperless Student Registers: Real-time headcount, session schedules, and digital class management.
- Digital Parental Waivers: Legally binding emergency medical, photo, and dismissal consents signed on phone.
- 1-Tap Tablet Headcount: Fast attendance logging with instant student emergency contact lookups.
- Low Risk, Low Barrier: Launch tier capped at 150 active students with a 14-day free trial.
Everything Needed to Run Safe, Joyful After-School Clubs
Engineered specifically for the demands of UK educators, after-school supervisors, and parents.
Live Unexplained Absence Alerts
When an enrolled child does not arrive, unexplained absences are immediately highlighted on the register for staff action and logged for DSL safeguarding review.
4-Digit Handover PIN Verification
Authorized collectors verify identity at the school gate via unique 4-digit PINs with automated 3-strike lockout and instant staff notification.
Medical Emergency Flashcards
Instant instructor access on phone or tablet to critical allergy protocols, EpiPen storage locations, asthma care plans, and emergency contacts.
KCSIE & CPOMS Incident Logging
Log concerns, upload evidence, and mark interactive anatomical body maps with secure DSL triage workflows and audit-proof timestamps.
Touch Tablet Registers
Optimized for fast classroom headcount with live attendance badges, late arrival tracking, and co-instructor handover notes.
Homework & Progress Cards
Share termly achievements, digital stickers, homework submissions, and end-of-term progress reports directly with parents.
Priced for UK Schools & Independent Providers
Whether you run an independent dance academy or manage wraparound care across a 15-school Multi-Academy Trust, Kite Clubs scales with your needs.
Launch / Independent
Solo coaches, dance academies, martial arts & boutique providers
Low-friction setup replacing spreadsheet chaos with paperless registers.
- Up to 150 active enrolled students
- 1 club location or school venue
- Real-time touch registers & 1-tap headcount
- Digital parental consent & medical waivers
- 4-digit pickup PIN verification & lockout
- Emergency medical & allergy flashcards
- Mobile & tablet responsive interface
- Standard email support (24h response)
School / Growth
Primary & secondary schools, wraparound care (breakfast & after-school)
Complete wraparound care automation with statutory safeguarding and live attendance triage.
- Unlimited students, classes & cohorts
- Wraparound care (Breakfast & After-School)
- Live unexplained absence flags & DSL alerts
- KCSIE safeguarding incidents & interactive body maps
- Emergency medical & allergy flashcard view
- Parent portal (consents, PINs, homework)
- Official 30-Day School Purchase Orders (POs)
- Multi-instructor tablet co-teaching
- Homework assignments & termly report cards
- Priority UK school-hours email support
MAT / Enterprise
Multi-Academy Trusts (MATs) and large regional club franchises
Centralized multi-school governance, cross-academy reporting, and custom SLAs.
- Multi-school tenancy hierarchy with central MAT control
- Cross-academy attendance & safeguarding oversight
- Centralized multi-tenant switching & role governance
- Single Sign-On (Google Workspace & Microsoft Entra ID)
- Custom Data Processing Agreement (DPA) & UK GDPR compliance
- Dedicated technical onboarding & bespoke SLAs
- Direct Trust invoicing via central Purchase Order
Official School PO Invoicing
We accept official 30-day purchase orders from schools, Local Authorities, and Multi-Academy Trusts. No personal cards required.
Digital Parent Portal
Paperless parental consent forms, emergency contact management, 4-digit pickup PIN authorizations, and progress reports.
KCSIE & UK GDPR Compliant
Aligned with Keeping Children Safe in Education (KCSIE 2026), UK DPA 2018, and hosted securely in London (europe-west2).
Frequently Asked Questions
Can our school pay via an official Local Authority or Multi-Academy Trust Purchase Order?
Yes, absolutely. We provide official VAT invoices with 30-day payment terms aligned with standard UK school and local authority accounting cycles. During signup, simply select “School Purchase Order (PO)” and enter your finance contact or PO number.
How does the 4-digit handover PIN and parent portal work?
Parents have a dedicated self-service portal where they submit emergency medical treatment consents, manage authorized pickup contacts, and view unique 4-digit dismissal PINs. Instructors verify this PIN directly on their tablet at the school gate, with a 3-strike lockout to protect against unauthorized collections.
Where is our pupil and school data hosted, and is it GDPR compliant?
All pupil data, attendance logs, and safeguarding chronologies are encrypted in transit and at rest and stored exclusively in Google Cloud's London data center (europe-west2). We provide standard Data Processing Agreements (DPA) compliant with the UK Data Protection Act 2018 and UK GDPR.
Can we manage multiple schools or club locations under one account?
Yes. Multi-Academy Trusts (MATs) and multi-site providers can manage distinct school tenancies, toggle between locations instantly with the tenant switcher, and maintain centralized administrative and safeguarding oversight.